PROSPECT
THE SIGNALAn Instagram lead asks about injectables
Treatment interest, goals, preferred location, timing, and contact details recorded
Focused med spa workflow builds start at $795See what you can buy
AI WORKFLOWS BUILT FOR MED SPA LEAD CONVERSION
Turn treatment interest into booked consultations—while clinicians keep every suitability decision.
Praktos AI responds to leads, captures treatment interest, books approved consultations, follows incomplete bookings and plans, and reactivates clients based on your rules.
Focused workflow builds start at $795. Connected systems are scoped around your tools, rules, and volume.
One workflow, one owner, one KPI Built around your existing software Human judgment stays human-owned
LIVE MED SPA FLOWACTIVE
TRIGGERAn Instagram lead asks about injectables
CAPTURETreatment interest, goals, preferred location, timing, and contact details recorded
CHECK RULESConsult type, provider, age gate, and escalation language checked
NEXT ACTIONConsultation offered or clinical question routed
BUSINESS RESULTA booked consult with no suitability promise
You approve the rules, handoff, and success metric before anything reaches a customer.
Designed around the software med spa teams already know
Real platforms. No rip-and-replace pitch.
Boulevard
Aesthetic Record
Zenoti
Mindbody
PatientNow
KlaviyoFROM TREATMENT INTEREST TO COMPLETED CONSULTATION
The prospect receives a polished response. The team protects provider time.Clinical suitability stays human-owned.
CONCIERGE TEAM
THE CONTROLApproved rules decide what can move.
Consult type, provider, age gate, and escalation language checked
Uncertainty goes to a personPROVIDER
THE OWNED OUTCOMEA booked consult with no suitability promise
Consultation offered or clinical question routed
Context includedStatus and next owner recordedMED SPA OPERATOR FEEDBACK
What changes when follow-up runs consistently.
Faster lead response, cleaner consultation recovery, and thoughtful rebooking based on real status.
“Ad leads now receive an immediate, useful response and the right consultation path. Our team steps in for clinical questions instead of chasing every first reply.”
MichaelMed Spa Owner“Incomplete bookings and provider openings are handled through controlled workflows, so outreach matches what the schedule can support.”
AnnaMed Spa Operations Director“The system never promises candidacy or results. It books the conversation and preserves the clinical decision for our licensed team.”
JoshAesthetic Practice FounderTHE MED SPA OPERATING LAYER
Every med-spa inquiry is nurtured, scheduled,and followed without sounding generic.
Each system starts with a real operational trigger, applies your approved rules, and ends with a visible outcome or human owner.
Respond while intent is high
Handle web, social, phone, and text leads immediately with approved service and consultation information.
Every lead receives a useful next step, not a generic autoresponder.Book the correct consultation
Route injectables, laser, body, skin, and wellness interest by provider, location, duration, and eligibility gates.
Clinical suitability stays with licensed professionals.Reactivate clients around real capacity
Use approved cadence, treatment history, consent, and available inventory to launch targeted outreach.
Campaigns stop when capacity is met or the client opts out.The promise: no request disappears into an inbox, queue, or disconnected system.It moves, reaches a human owner, or shows the exact reason it stopped.
Run your numbers HIGH-VALUE MED SPA WORKFLOWS
Automations that recover consultations and retention—without over-messaging clients.
No generic chatbot list. These are real trigger-to-outcome systems designed around the work your team already performs.
LEAD CONVERSIONSAMPLE RUN
Social Lead-to-Consult Flow
A new social lead gets an immediate approved response, structured interest capture, and the right consultation options.
TRIGGERA lead asks about a treatment from an ad
RESPONDSend the approved first reply
QUALIFYCapture goals, timing, and location
BOOKOffer the correct consultation type
BUSINESS RESULTConvert short-lived social intent into a scheduled conversation.
CONSULTATION RECOVERYSAMPLE RUN
Incomplete Booking Rescue
A client who starts but does not finish booking receives a controlled reminder and staff handoff when questions arise.
TRIGGERA consultation checkout is abandoned
VERIFYConfirm no booking was completed
REMINDSend the approved scheduling path
HANDOFFRoute treatment questions to staff
BUSINESS RESULTRecover interested prospects without aggressive messaging.
CLIENT REACTIVATIONSAMPLE RUN
Capacity-Aware Reactivation
Eligible clients receive a treatment-specific invitation only when the right provider and time are available.
TRIGGERA provider has targeted openings next month
SELECTApply treatment, timing, and consent rules
INVITESend the approved reactivation message
STOPPause once capacity is reached
BUSINESS RESULTCreate demand where the schedule can actually absorb it.
YOUR LEAK, IN YOUR NUMBERS
What could consistent follow-up be worth each month?
Start with the med spa opportunities your team is not consistently working today. Change every input to match your real operation.
Open opportunities × re-engaged × booked × valueA simple model for deciding whether the first workflow is worth building.
USE YOUR NUMBERSMonthly opportunity model
Replace each starting value with a conservative number from your med spas operation.
OPEN70opportunities→RE-ENGAGED25responses→BOOKED11.0consultations
MODELED MONTHLY OPPORTUNITY VALUE$6,615Illustrative model, not a forecast. Use your own conversion rates, margins, and capacity before making a decision.
HOW IT GETS BUILT
Your rules first. Automation second.
The system earns trust by making every decision boundary, exception, and business result visible.
Map the real workflow
Document the trigger, current handoffs, tools, delays, and the number that should improve.
Define rules and boundaries
Agree what the system may do, what it must never do, and exactly when a person takes over.
Connect and test
Build against your current stack and test normal, duplicate, failure, opt-out, and exception paths.
Launch with visibility
Measure outcomes, review unresolved items, and expand only after the first workflow is reliable.
WHAT YOU CAN BUY
Start with one workflow. Expand only after it works.
Every engagement defines the trigger, approved actions, staff handoff, failure paths, and the number that should improve.
STARTING AT$795One working automation
Focused Med Spa Workflow
Build and test one valuable workflow—such as social lead-to-consult flow—before committing to a larger system.
CONNECTED BUILDScopedCore operating loop
Connected Med Spa Operations
Connect intake, approved decisions, customer communication, scheduling or workflow status, and staff takeover across your current stack.
FULL SYSTEMCustomEnd-to-end journey
Med Spa Automation System
Build a staged operating layer across lead flow, service delivery, follow-up, exceptions, and management visibility.
Every build includesWorkflow and integration mapRules and staff handoffFailure-path testingOne KPI dashboard
WHERE AUTOMATION STOPS
Routine work moves. Judgment stays with your team.
Every workflow is designed around the professional, safety, privacy, and operational boundaries of med spas.
No candidacy or result claims
The workflow does not decide suitability, recommend treatment, diagnose, or promise an outcome.
Licensed staff own clinical questions
Contraindications, dosing, risks, procedures, and post-treatment concerns escalate immediately.
Marketing consent stays explicit
Audience selection, timing, opt-outs, and promotional language follow approved policy.
STRAIGHT ANSWERS
What Med Spa operators should know.
What the system handles, where people step in, and how the first workflow is scoped.
Book a Systems AssessmentCan AI recommend a med spa treatment?
No. It can explain approved service categories and book the right consultation. Suitability and treatment recommendations remain with licensed clinicians.
Can it respond to Instagram and website leads?
Yes, where channel access is available. The workflow can preserve attribution, capture interest, and route the lead into the correct booking path.
Can it run client reactivation?
Yes. You define eligible audiences, consent, timing, treatment history, provider capacity, offers, and stop rules.
What should a med spa automate first?
Fast social-lead response or incomplete-consultation booking recovery typically provides the clearest first conversion signal.
What can we start with for $795?
One focused med spa workflow with a defined trigger, approved action, staff handoff, failure-path testing, and one KPI. Connected systems are scoped separately after the first workflow is mapped.
What do we receive before deciding to build?
A written systems assessment showing the first med spa workflow, the software it touches, the rules it follows, the exceptions staff owns, and the number that will show whether it works.
Is this just another chatbot or answering service?
No. Conversation is only one interface. The value is in connecting intake, approved decisions, scheduling or workflow status, follow-up, staff takeover, and reporting across your existing med spa operation.
What happens when a system or integration fails?
Failure paths are designed before launch. Duplicate requests, missing data, unavailable software, opt-outs, timeouts, and uncertain situations stop safely and create a visible staff-owned exception instead of disappearing.
Can our team pause or take over the workflow?
Yes. Staff takeover, pause conditions, approval gates, escalation recipients, and audit visibility are part of the workflow design. Automation remains inside the operating boundaries your team approves.
Do we have to automate everything at once?
No. The recommended approach is one valuable workflow, one owner, and one measurable result. Additional workflows are added only after the first system is reliable and your team is comfortable operating it.
BOOK YOUR MED SPA SYSTEMS ASSESSMENT
Know exactly what to automate first—and what it should improve.
Bring the current process, software, biggest bottleneck, and edge cases. Leave with the first trigger, workflow, human handoff, and KPI mapped out.
Book a Systems AssessmentOne workflowOne human handoffOne number to improve